Vernon Selectboard Mtg.                                                       8/3/09          

               Draft

  Accepted as Printed______________

                                                                       Accepted as Corrected _______________

 

 

VERNON SELECTBOARD

 MEETING

 

 

August 3, 2009                                                       6:30 PM

 

MEMBERS PRESENT:                                   OTHERS PRESENT:

Mike Ball                                                         David Andrews                                               

Mike Courtemanche                                         Jeanette Andrews        

Robert Miller, Jr.                                              Fred Sage                   

Lynda Starorypinski                                          Stan Sage                                                        

Len Howard                                                     Harry Snyder   

                                                                        Sally Brassor

                                                                       

WELCOME AND PLEDGE OF ALLEGIANCE

At 6:30 pm Chair Mike Ball called the meeting to order, welcomed those present and led the Pledge of Allegiance.

 

PUBLIC COMMENT-

Mike Ball stated that he wanted to clarify that Public Comments should be limited to a short time period. Complaints that need to have action should be scheduled and put on the agenda.

David Andrews conveyed that a recent e-mail that he received needed attention and was looking for an explanation from the board. It was suggested by the chair to schedule this on the agenda of the next meeting.

With much discussion the board moved on.

 

BILLS AND WARRANTS-Sally Brassor

 

LYNDA STARORYPINSKI MADE THE MOTION TO APPROVE WARRANTS 2SG, 25S, 27S AND 30S WITH AN ITEM TO BE DISCUSS ABOUT PROCEDURES AT ANOTHER MEETING. LEN HOWARD SECONDED THE MOTION. THE MOTION CARRIED.

 

Sally stated that tax bills would be mailed out by the end of this week.

The board thanked Sally.

 

MINUTE APPROVAL-

JULY 20, 2009

 

LINDA STARORYPINSKI MADE THE MOTION TO APPROVE THE MINUTES OF JULY 20. MIKE COURTEMANCHE SECONDED THE MOTION. THE MOTION CARRIED WITH 4 AYES, 1 ABSTENTION.

 

July 27, 2009-

 

LYNDA STARORYPINSKI MADE THE MOTION TO APPROVE THE MINUTES OF JULY 27, 2009 WITH CORRECTIONS INCLUDING THOSE AS PRESENTED BY sALLY BRASSOR REGUARDING THE TAX RATE. mIKE COURTEMANCHE SECONDED THE MOTION. THE MOTION CARRIED.

 

lynda starorypinski made the motion to take the foyer project out of order on the agenda. len howard seconded the motion. the motion carried.

 

FOYER-

LEN HOWARD MADE THE MOTION TO APPROVE J. COLEMAN & COMPANY TO DO THE ARCHITECTURAL PLANNING FOR THE VERNON TOWN OFFICE. ROBERT MILLER SECONDED THE MOTION. THE MOTION CARRIED.         

             

COMPOSTING PROJECT-

Mike Courtemanche stated that he would like to push back the project a couple of weeks in order to work out more details.

 It was the consensus of the board to push the project back a couple of weeks as recommended by Mr. Courtemanche.

 

MIKE COURTEMANCHE MADE THE MOTION TO GO INTO EXECUTIVE SESSION ON A CONTRACUAL MATTER, WHICH THE DISCLOSURE OF AT THIS TIME MAY BE DETRIMENTAL TO THE TOWN AND/OR THE INDIVIDUALS INVOLVED. LEN HOWARD SECONDED THE MOTION. THE MOTION CARRIED.

 

Mike Ball stated that the board entered into executive session at 6:56 and came out at 7:29 and no action was taken.

 

LEN HOWARD MADE THE MOTION TO GO BACK IN ORDER ON THE AGENDA TO HARRY SNYDER. LYNDA STARORYPINSKI SECONDED THE MOTION. THE MOTION CARRIED.

 

HARRY SNYDER

Harry Snyder conveyed the next steps to move forward and to be sure that all were on the same page with the scope of the project. There are two remaining tasks left, a grade scale of wages and a plan draft document with an overview of positions. Any comparisons or market analysis with other states or towns is not part of this project at this time. The plan document would allow the current board and the future boards to review the job descriptions and there placement on the grid as well as ensure their consistency. If the board wished to have a market analysis completed on each position, it should be updated every five years. Harry stated that the remaining goals would take 2 to 3 weeks and is hopeful to have something to look at by the end of August. Harry stated that the quote for fees from last year still stands for the continuation of this project.

 It was the consensus of the board to put this on the September 14, 2009 agenda as a working session.

The board thanked Harry.

 

NEW/FUNISHED BUSINESS

Appointments- Rec. Department Lois Sparks has left the committee and Mike Pratt’s term is to 2012.  Marylynn Scherlin will continue with the Elderly Assistance Committee until 2012 as well. Mike Courtemanche stated he would verify the terms with the Recreation Committee and get back to us.

 

MIKE COURTEMANCHE MADE THE MOTION TO REAFFIRM MARYLYNN scherlin for THE ELDERLY ASSISTANCE COMMITTEE to 2012.  LEN HOWARD SECONDED THE MOTION. THE MOTION CARRIED.

 

Planning Committee-

 The Planning Committee will readopt the flood hazard by-laws for one year. Then they will also readopt the Town Plan. This will consist of warning a meeting for public input and comment to adopt the new Town Plan. The goal is to get the existing plan updated to a new plan within one year. The grant that was available for this project may be cut and therefore may no longer provide for as much as was hoped for.

 

EOC Bus Bid-None received.

 

Speaker Phone-No updates.

 

Personal Evaluations-

Lynda will scan and e-mail the board members the new form, once reviewed the forms will be distributed to Department to use for their employees and the board will evaluate the department heads.

 

Governor Hunt Road-

There is an issue of who is responsible for the upkeep of the property at the two ends of Governor Hunt Road since the road improvements were completed.  Mike Courtemanche read an email from the Town Clerk, which stated the listers believed it to be the responsibility of the town. It was discussed in length and the outcome was to ask the State of Vermont Agency of Transportation to meet with the board about the upkeep of the property.

 

It was the consensus of the board to move September 7th meeting, which is on Labor Day to September 8, which is the Tuesday. 

 

 

MIKE COURTEMANCHE MADE THE MOTION TO GO INTO EXECUTIVE SESSION ON A CONTRACTURAL MATTER, WHICH THE DISCLOSURE OF AT THIS TIME MAY BE DETRIMENTAL TO THE TOWN AND/OR THE INDIVIDUALS INVOLVED. ROBERT MILLER SECONDED THE MOTION. THE MOTION CARRIED.

 

Mike Ball stated that the board entered into executive session at 8:40 and came out at 9:27 and no action was taken.

 

LYNDA STARORYPINSKI MADE THE MOTION IN light of the current shortage of manpower in the Vernon Police Department in order to maintain his fitness for duty and not become too fatigued, Chief Kevin Turnley needs to check with the other part-time officers in the Town of Vernon to see if they can increase their hours; or, if not, the Chief must call other law enforcement departments in the area- Windham County Sheriff or Vermont State Police – to see if they can assist the Town until we can get our staff up to safe working levels and this needs to be done by the end of this week.  LEN HOWARD SECONDED THE MOTION. THE MOTION CARRIED.

MEDIA

No media present at this time.

 

Mike Courtemanche made the motion to adjourn. len howard seconded the motion. THE motion carried.

 

 Adjourned @9:30 PM.

NEXT MEETING WILL BE, August 17, 2009 @ 6:30 PM.

 

Respectfully submitted by ________________

Elaine Howard

 

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