Vernon Selectboard Mtg.                                                                 3/15/10    

 

                                                                         Accepted as Corrected 4/5/2010                                                                                       

                                                                                                                   

 

 

VERNON SELECTBOARD

 MEETING

 

 

MARCH 15, 2010                                         6:30 PM

 

MEMBERS PRESENT:                                 OTHERS PRESENT:

Mike Courtemanche-Chair                              Mary Miller                                          

Mike Ball                                                        Chris Garofolo-Media

Chris Howe                                                     Olga Peters-Media                                         

Robert Miller Jr.                                              David Walker-7:10                                               

Len Howard                                                    Tom Fox

                                                                                                                                                David Andrews                                                                                          

                                                                                                                                                Sandy Harris

                                                                                                                                                Sally Brassor

                                                                                                                                                Judy A. Scherlin

                                                                                                                                                Marylynn Scherlin

                                   

WELCOME AND PLEDGE OF ALLEGIANCE

At 6:30 pm Chair Mike Courtemanche called the meeting to order, welcomed those present and led the Pledge of Allegiance.

 

PUBLIC COMMENT

            No comment at this time.

 

MINUTE APPROVAL

            2/15/2010

LEN HOWARD MADE THE MOTION TO APPROVE THE FEBRUARY 15, 2010 MINUTES AS PRINTED.  MIKE BALL SECONDED THE MOTION.  THE MOTION CARRIED WITH 4 AYES AND 1 ABSTENTION CHRIS HOWE.

            2/22/2010

LEN HOWARD MADE THE MOTION TO APPROVE THE FEBRUARY 22, 2010 MINUTES AS PRINTED. MIKE BALL SECONDED THE MOTION. THE MOTION CARRIED 4 AYES AND 1 ABSTENTION CHRIS HOWE.

            3/2/2010

LEN HOWARD MADE THE MOTION TO APPROVE THE MARCH 2, 2010 MINUTES AS CORRECTED.  MIKE BALL SECONDED THE MOTION. THE MOTION CARRIED.

            3/9/2010

LEN HOWARD MADE THE MOTION TO APPROVE THE MARCH 9, 2010 MINUTES AS CORRECTED. MIKE BALL SECONDED THE MOTION. THE MOTION CARRIED.

 

BILLS AND WARRANTS-

            Sally Brassor presented the Board with a memo that she had prepared to give to    all department heads regarding hiring paperwork and contractor’s paperwork.       Sally explained that employees that are being hired and starting work prior to filling out the proper paperwork such as W-4’s and I-9 is an illegal practice.            Contractors need to provide insurance information to the Town Treasurer’s office          prior to starting any project. This is also a violation of the law. Sally would get this to all department heads with the Boards approval.

 

ROBERT MILLER MADE THE MOTION TO APPROVE WARRANTS 16 S/G IN THE AMOUNT OF $121,001.92, 17 S/G FOR $1,044,551.50, 7 S FOR $ 9,921.16, 8 S FOR $10,712.79, 9 S FOR $11,259.61 AND 10 S FOR $10,714.13. MIKE BALL SECONDED THE MOTION. THE MOTION CARRIED.

 

The Board thanked Sally.

 

FIRE DEPARTMENT-Vernon Fire Association Inc.

            David Andrews stated to the Board that in November the Fire Department formed the Vernon Fire Association Inc. made up of five board members to serve as having the task of fundraising for the Department. This will benefit the Town of Vernon with revenues for equipment and recruitment. Currently all funds from pool fills and other fundraising goes directly to the Town of Vernon back into the general fund.  The Association’s purpose will be to fund monies solely for the Vernon Fire Department. Mike Ball stated that the fuel usage and wear and tear on Town equipment needs to be compensated in some way. Some accounting needs to be put in place. David Andrews stated that all accounts are presented on the web-site www.vfai.info Len Howard agreed with the forming of the Association and understood Mike Ball’s concerns but stated that the benefits would be an advantage to the Town of Vernon and the town’s people.

With much discussion the Board moved on.     

 

LEN HOWARD MADE THE MOTION FOR THE DAVID ANDREWS AND TOM FOX TO continue with the Vernon Fire Association inc.  chris howe seconded the motion. the motion carried with 4 ayes and 1 Abstention.   

 

The Board thanked Tom and David. 

 

TOWN CLERK-Cemetery Deed and Lien

 

LEN HOWARD MADE THE MOTION TO ACCEPT THE CEMETERY DEED FOR SITE 387 A FOR LAWRENCE AND JUDY UNDERWOOD. ROBERT MILLER SECONDED THE MOTION. THE MOTION CARRIED.  

 

LEN HOWARD MADE THE MOTION TO SIGN THE OATH FOR COURTNEY SOJKA. ROBERT MILLER SECONDED THE MOTION. THE MOTION CARRIED.

 

 MIKE BALL MADE THE MOTION TO GO INTO EXECUTIVE SESSION WITH Sandy Harris, Sally Brassor and Marylynn Scherlin ON A CONTRACTUAL MATTER, WHICH THE DISCLOSURE OF AT THIS TIME MAY BE DETRIMENTAL TO THE TOWN AND/OR THE INDIVUALS INVOLVED. LEN HOWARD SECONDED THE MOTION. THE MOTION CARRIED.

 

Mike Courtemanche stated that the Board went into executive session @ 7:47 and came out at 8:07 and no action wad taken.

 

MIKE BALL MADE THE MOTION THAT THE ISSUE BROUGHT TO THE BOARD’S ATTENTION  IE THE DISTRIBUTION OF FUNDS FROM THE  ALICE J BROOKS AND THE ELDERLY ASSISTANCE IN 2006  IS FINALIZALED AND NO FURTHER ACTION IS NECESSARY. CHRIS HOWE SECONDED THE MOTION. THE MOTION CARRIED.

 

ROSTER APPOINTMENTS

The Selectboard members discussed in length but not limited to the following appointments and liaisons:

  • Cemetery Committee with Robert Miller as the liaison
  • Conservation Committee with Robert Miller as the liaison
  • Elderly assistance with Chris Howard as liaison
  • Farmland Committee with Len Howard as liaison
  • Finance Committee with Mike Ball
  • Newspaper with the Whole board as the liaison.

CHRIS HOWE MADE THE MOTION TO APPOINT ROBERT SPENCER TO THE PLANNING COMMITTEE. LEN HOWARD SECONDED THE MOTION. THE MOTION CARRIED.

 

CHRIS HOWE MADE THE MOTION TO APPOINT David Walker AS ROAD COMMISIONER. LEN HOWARD SECONDED THE MOTION. THE MOTION CARRIED.

With some discussion and the vacancies of the committees the board moved on.

 

NEW/OLD UNFINISHED BUSINESS

            Central Park-

            It was the consensus of the Board to not get involved with this and have the Town           Attorney send a letter to the involved parties.

            S/B Minutes-

            It was the consensus of the Board to keep it as is. The minutes will still be available on the Selectboard web site.     

            Misc-

            David Walker stated that he needed to have the Board sign the Annual Financial   plan for the state.

 

LEN HOWARD MADE THE MOTION TO SIGN THE ANNUAL FINANCAL PLAN FOR TOWN HIGHWAYS WITH THE STATE OF VERMONT. MIKE BALL SECONDED THE MOTION. THE MOTION CARRIED.

 

LEN HOWARD MADE THE MOTION TO ALLOW THE CHAIRMAN AND DAVID WALKER SIGN THE CLASS TWO HIGHWAY PAVING GRANT. ROBERT MILLER SECONDED THE MOTION. THE MOTION CARRIED.

 

David Walker requested that the Board meet April 5 at 6:15 pm outside the building to talk about the drainage at the Town Office.

 

David Walker also stated that after completing some work  to Northfield’s bucket truck, the Highway Department can utilize the vehicle and save the town money by not having to rent a bucket truck.  David will keep track of how much will be saved.

 

MEDIA

            Olga Peters asked the Board what the Central Park was about. Mike Ball gave her             a summary of what was happening.

 

LEN HOWARD MADE THE MOTION TO ADJOURN. MIKE BALL SECONDED THE MOTION. THE MOTION CARRIED.         

 

 Adjourned @ 8:47 PM. NEXT MEETING APRIL 5, 2010 at 6:15 PM.

 

Respectfully submitted by _____________    Elaine Howard

 

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