Vernon Selectboard Mtg.                                                                 12/21/09   

 

                                                                                                                   

                                                                          Accepted as Printed 1/4/2010

                                              

VERNON SELECTBOARD

 MEETING

 

DECEMBER 21, 2009                                     6:30 PM

 

MEMBERS PRESENT:                                 OTHERS PRESENT:                        

Mike Ball -Chair                                             David Walker 

Mike Courtemanche                                        Michael Coughlin                                           

Robert Miller Jr.                                              Marylynn Scherlin                              

Len Howard                                                    Mark Anderson                            

Lynda Starorypinski                                       Sally Brassor              

                                                                       

 

WELCOME AND PLEDGE OF ALLEGIANCE

At 6:33 pm Chair Mike Ball called the meeting to order, welcomed those present and led the Pledge of Allegiance.

 

PUBLIC COMMENT

            Mark Anderson from the Windham County Sheriff’s Department provided the      Board with an update on how things were going for the month. Mark stated that        there is an increase of motor vehicle accidents and that they would be enforcing         their efforts on aggressive driving to try and curve those numbers down.  Mark      had nothing else to report.

            Mark reminded the board that on Wednesday December 23, 2009 there is an         Award Ceremony for the Morrison Family at 6:00 pm.

The board thanked Mark Anderson for his updates.             

 

MINUTE APPROVAL-

            12/7/09

LEN HOWARD MADE THE MOTION TO APPROVE THE DECEMBER 7TH

 MINUTES AS WRITTEN. LYNDA STARORYPINSKI SECONDED THE MOTION. THE MOTION CARRIED.

            12/15/09

LEN HOWARD MADE THE MOTION TO APPROVE THE DECEMBER 15TH

JOINT MEETING NOTES AS WRITTEN. ROBERT MILLER SECONDED THE MOTION. THE MOTION CARRIED.

 

MIKE COURTEMANCHE MADE THE MOTION TO GO OUT OF ORDER ON THE AGENDA TO AED WAIVER REQUEST.  LYNDA STARORYPINSKI SECONDED THE MOTION THE MOTION CARRIED.

 

AED WAIVER REQUEST

            Mike Ball stated that David Andrews requested a waiver to the bid process for the            purchase of AED’s. Funding is available to purchase this equipment. The Board            approved the bid wavier request by e-mail with the ratification at this meeting.

 

MIKE COURTEMANCHE MADE TO MOTION TO RATIFY THE APPROVAL OF THE AED BID WAIVER REQUEST VIA E-MAIL.  LEN HOWARD SECONDED THE MOTION. THE MOTION CARRIED.

 

BILLS AND WARRANTS-

 

LYNDA STARORYPINSKI MADE THE MOTION TO APPROVE WARRANTS 11SG IN THE AMOUNT OF $21,087.72, 49S FOR $10,815.26, 50S FOR $15,858.86 AND 51S FOR $10,449.60. LEN HOWARD SECONDED THE MOTION. THE MOTION CARRIED.

 

LYNDA STARORYPINSKI MADE THE MOTION TO GO OUT OF ORDER ON THE AGENDA TO TALK WITH MARYLYNN SCHERLIN FROM THE FINANCE COMMITTEE. MIKE COURTEMANCHE SECONDED THE MOTION. THE MOTION CARRIED.

 

            Marylynn Scherlin presented the board with a copy of the Capital Plan. The           Board reviewed each line item on the list. With some minor changes the Board            instructed Marylynn Scherlin to send copies to all department heads after it’s     cleaned up.

            The Board would continue with the Capital Plan and the finance committee at the             next meeting January 4th.

 

            Elderly Assistance Resignations

            Mike Ball stated that the Elderly Assistance Board has received three         resignations, Debbie and Scott Towle, who are moving and Jack Arensmeyer,          who volunteered many years on the Board and feels it is time to give it up.        The Committee has filled the vacancies with Sharon Richardson, Susan Miller        and Linda Shippee with the Board’s approval.

 

LEN HOWARD MADE THE MOTION TO ACCEPT THE THREE RESIGNATIONS AND TO ACCEPT THE RECOMMENDATIONS OF LINDA SHIPPEE, SUSAN MILLER AND SHARON RICHARDSON ON THE ELDERLY ASSISTANCE BOARD. LYNDA STARORYPINSKI SECONDED THE MOTION. THE MOTION CARRIED.

 

The Board wished to thank the members who resigned for their time and effort serving on the Elderly Assistance Board.  Thank you.    

The Board thanked Marylynn.

 

            ACTUARY RECOMMENDATION

            The Board strongly agreed to change the scale to 3% instead of 5% with that the   Board via telephone called Linda Bournival to hear her recommendations. The   number three option might be the best route for the Town to take with the   investment. The Board would have Linda Bournival rework the options and           numbers with the numbers that Sally can provide for her. The Board would     review the revised recommendations on December 30th and have a discussion on                    January 4th meeting.

The Board thanked Linda Bournival of RICCI CONSULTANTS, INC. administrator of Vernon’s Employee’s Retirement Fund.

 

            PERSONNEL RECORD CONSOLIDATION

            Human Resource Policy- the Board conveyed that Sally Brassor is the Human       Resource Person for the Town of Vernon.

 

MIKE COURTEMANCHE MADE THE MOTION TO CONSOLIDATE ALL PERSONNEL RECORDS AND FILES TO BE HELD AND MAINTAINED BY SALLY BRASSOR THE DESIGNATED HUMAN RESOURCE PERSON FOR THE TOWN OF VERNON. LEN HOWARD SECONDED THE MOTION. THE MOTION CARRIED.

            A letter from the Board to all Department Heads would convey this change.

The Board Thanked Sally.     

 

CENTRAL PARK STORM WATER DISCHARGE PERMIT

            David Walker joined the Board to give his recommendations regarding the             Central Park Storm Water Discharge permit. David stated that there should be             some investigation on what has the Town originally signed and to enter into          conversations with Cersosimo Industries. David stated that every third year we             would have to hire someone to come and inspect the project. David stated that      this project is not something that the Town would want to get into due to the costs    attached to it. The board needs to find out if there is an agreement before the         Town could move forward.

 

            Guilford Town Line-

LEN HOWARD MADE THE MOTION TO APPROVE FROM LEGAL SERVICES FUND NOT TO EXCEED $2000.00 FOR THE SURVEYING OF THE LOWREY ROAD GUILFORD VERNON TOWN LINE. LYNDA STARORYPINSKI SECONDED THE MOTION. THE MOTION CARRIED.

The Board thanked David.

 

LEN HOWARD MADE THE MOTION TO TAKE THE CARPET UPDATE OUT OF ORDER ON THE AGENDA. MIKE COURTEMANCHE SECONDED THE MOTION. THE MOTION CARRIED.

 

CARPET UPDATE

            Mike Coughlin stated that he was waiting for bids from movers to move    furniture for the installation of carpet and had only received one. The bid was          very high and he was open to the Board’s suggestions.  Mike also stated that the      price of the carpet would be going up as of the first of the year and would             need to             prepay for the carpet to hold that price. Lynda suggested that Mike            contact a temp             service and find out the cost would be to hire people from there. Robert Miller stated that he would like to see the town employee’s step up to the       plate and help get this done. Lynda stated that the problem with employee’s helping with the           moving could create    a bigger problem with workman’s comp and liability.            Basically that was not really an option. This project will also interfere with       the operations of the departments getting the carpet replaced. Lynda          Starorypinski would get the prices from the temp services and get back to Mike     Coughlin. The      Board would review this on January 4th. 

 

LEN HOWARD MADE THE MOTION TO APPROVE THE PREPAYMENT OF THE CARPET AND MATERIALS. LYNDA STARORYPINSKI SECONDED THE MOTION. THE MOTION CARRIED.

The Board Thanked Mike Coughlin.

 

BUDGET REVIEW

            Sally stated that she had only received a few budgets from department heads        as of yet.  Len Howard stated that he would like to see the budgets come in as         level funded bottom line. David Walker stated that he could not control the price      of salt for the next year. He can level fund everything else but that. The Board             conveyed that certain items that were out of the control of the department (like     salt) may be allowed with justifications.

 

MIKE COURTEMANCHE MADE THE MOTION TO DIRECT THE DEPARTMENTS TO LEVEL FUND 2010-2011 BUDGETS TO THE 2009-2010 BOTTOM LINE BUDGETS AND HAVE THOSE BUDGETS TO SALLY BRASSOR NO LATER THAN JANUARY 7TH END OF BUSINESS DAY EXCEPTIONS TO THE BOTTOM LINE MAY BE APPROVED. LEN HOWARD SECONDED THE MOTION. THE MOTION CARRIED.

 

NEW/UNFINISHED BUSINESS

            WINDHAM COUNTY SHERIFF’S DEPARTMENT

LEN HOWARD MADE THE MOTION TO RATIFY BY CONCENSOUS VIA E-MAIL THE CONTRACT FROM THE SHERIFF’S DEPARTMENT FOR MIKE BALL TO SIGN THE AMENDMENT. LYNDA STARORYPINSKI SECONDED THE MOTION. THE MOTION CARRIED.

 

            Mike Ball stated that the Planning Commission is in desperate need of new           members. The Flood Plan readopting hearing is happening on January 11th, 2010         at 7:00 at the Town Office in the Selectboard room.  There is also a desperate         need for members to join the Farmland Committee. If anyone wants to volunteer   for any of these committees please contact any Board member via web site.

 

            Recycling Ranger Weather Shelter- The Board would check with David Walker     during the cold season to move into the town garage with the dumpster outside the    door. Mike Courtemanche stated that more signs would be put out about the    composting.

           

            Sergeant’s Job Descriptions- The Board would revisit this on January 25th at 6:30 as a special meeting.

 

MIKE COURTEMANCHE MADE THE MOTION TO APPROVE THE CLOSURE OF THE CEMETERIES FOR THE SEASON UNLESS A SPECIAL CONDITION OCCURS. LEN HOWARD SECONDED THE MOTION. THE MOTION CARRIED.

 

            Town Sand

             Some residents requesting the sand pile are filled especially over the weekends     and Holiday’s. The sand is available for the residents to pick up at the town yard.          The Town will not deliver a pile of sand to Town residents. A Board member    would speak to David Walker about keeping the sand pile filled.

           

            With much discussion about scanning the Board moved on.

 

MEDIA-

            No media at this time.

 

LEN HOWARD made the motion to adjourn. MIKE COURTEMANCHE seconded the motion. THE motion carried.

 Adjourned @9:30 PM.

 

Respectfully submitted by Elaine Howard

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