Accepted as Corrected_________
Accepted
as Printed_______
MEETING
MEMBERS PRESENT: OTHERS PRESENT:
Mike Courtemanche Chris
Garofolo-Media
Mike Ball Howard
Fairman
Robert Miller Sally
Brassor
Chris Howe David
Andrews
MEMBERS ABSENT:
Len Howard
WELCOME AND PLEDGE OF ALLEGIANCE
At
PUBLIC COMMENT-
Mr. Fairman requested from the Board to see all the public records
dealing with Smith & Miller Lobbyists and all correspondence that is on
file. Mike Courtemanche will gather all
the information and arrange a meeting with Mr. Fairman as requested.
MINUTE APPROVAL-
Mike Ball made the motion to approve the minutes of
Chris Howe made the motion to approve the minutes of
November 8, 2010 with a spelling correction, in to on, page one fifth paragraph. Mike Ball seconded the motion. The motion
carried.
BILLS AND WARRANTS-
Robert Miller made the motion to approve
warrants:
10S/G Accounts Payable for
$71,383.88, 45S Payroll for $11,955.91 and 46S Payroll for $11,589.28. Mike Ball seconded the motion. The motion
carried.
Sally stated that she was unclear about the IBPO Holiday pay. The Board
stated that the personnel polices should be followed. The Board is waiting for
the final contract to sign for Mr. Dickerson. Mike Courtemanche will contact
Mr. Dickerson about the hours worked and for the 30 hour police employees.
The Board thanked Sally.
PLANNING COMMISSION-
Grant Application
The Planning Commission is applying for a Municipal Planning Grant for
funding to work on the Town Plan with Windham Regional Commission. Grants are
available now and need to be applied for before the end of November. With a
Town match of $3500.00 the Planning Commission could receive up to $15000.00 or
with no match they could receive $8,000.00. With the changes to be done to the
Town Plan and the possible closing of VY the work will be more entailed.
Mike Ball made the motion to authorize Mike
Courtemanche and Mike Ball to sign the resolution to apply for the Planning
Commission Grant of $15,000.00 with a Town match of $3,500.00 Chris Howe seconded the motion. The motion
carried.
The funds would come from the Professional Services account.
Chris Howe made a motion to go out of out on the
agenda to New/Old Unfinished Business. Mike Ball seconded the motion. The
motion carried.
New/Old Unfinished Business
Fire Department Grant
David Andrews stated that the Fire Department has received a grant in
the amount of $25,000.00 from VY for an addition project. The Board conveyed
that they would go back in order on the agenda because David Andrews and Mike
Ball got toned out for an emergency call.
RECREATION EQUIPMENT FUNDING
The Board recapped on the funding for the equipment purchased and if it
was purchased under the intended use of the fund as stated in the Article. The
Board was checking on the minutes of the Town Meeting since it was not
recorded. Based on what the Board has
read from the minutes and discussed with previous Board members present at the
time of the article, the board determined this was an inappropriate use of the
funds per the article. In a future meeting the Board will discuss this with the
Recreation Department and the Treasurer to determine where the funds should
come from in order to pay for the purchase.
Bucket Truck-
Robert Miller made the motion to sign the agreement
for the sharing of the Bucket Truck. Chris Howe seconded the motion. The motion
died.
The Board decided to wait to find out what the cost for insurance would
be before they would sign the agreement. Sally would check on this and let the
Board know.
The Board would meet on
Gift Cards-
Chris Howe made the motion to approve the $25.00 gift
cards, Hams or
Robert and Mike Ball will be in charge of purchasing and distributing
the hams and turkeys.
Job Descriptions-
This was tabled to another meeting.
Custodial-Bids for PD
Flooring-
Robert will check with Marybeth and Mike Coughlin on the need of the
flooring.
Computer Policies-
Mike Ball revised the policy but the Board had more corrections with
the wording. Mike will fix some wording and send the finalized copy to the
Board members via e-mail for their review.
Personnel Policies-
Mike Ball revised the policies comparing with the Town of
Chris stated that
The downstairs vault might hold some private files and the Board
suggested that a locking file be in the vault. Robert will talk with
David Andrews returned to continue with his update to the Board.
The Fire Department has received a grant from VY to construct an
addition to the building.
The Fire Department would be adding an addition to the exsisting
building to house equipment. David
Andrews stated that he would like to waive the bid process, since the funds are
from a grant and not publically appropriated, and hire Renaud Brothers to the
work.
Robert Miller made the motion to allow the Fire
Department to waive the bid process to construct an addition with grant money
from VY. Chris Howe seconded the motion. The motion carried.
The Board thanked David.
Mike Ball made the motion pending an e-mail
recommendation for the Police Department to hire a part-time officer for up to
30 hours per week grade 7 pay rate with one year
experience. Robert Miller seconded the motion. The motion carried.
Chris Garofolo asked who the Planning Commission was applying from for
the Grant. The Board stated that it was from the State of
The Board thanked Chris.
Chris Howe made the motion to adjourn. Robert Miller
seconded the motion. The motion carried.
Adjourned @
Respectfully submitted by Elaine Howard
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