Accepted as Corrected_________
Accepted
as Printed_______
MEETING
MEMBERS PRESENT: OTHERS
PRESENT:
Mike Courtemanche-Chair David Andrews
Chris Howe Sally Brassor
Mike Ball
David Walker
Len Howard Annette Roydon
MEMBERS ABSENT:
Robert Miller
WELCOME AND PLEDGE OF
At
PUBLIC COMMENT
No Public comment at this time.
MINUTE APPROVAL
Len Howard made the motion to accept the January 3,
2011 minutes as written. Mike Ball seconded the motion. The motion carried.
Chris Howe made the motion to accept the January 10,
2011 minutes as written. Mike Ball seconded the motion. The motion carried.
BILLS AND WARRANTS
Len Howard made the motion to approve warrants
15S/G accounts
payable $102,149.75 and 2S payroll $11,645.44.
Mike Ball seconded the motion. The motion carried.
Mike Courtemanche conveyed to Sally what was discussed last week about
the questions she had with the IBPO contract. Sally would prefer that someone
go over the contract with her to answer all her questions.
Sally also wanted to bring to attention the bill received for the
Cemetery. Should she hold the bid and wait for the three bids for pay it and
get the proper documents at a later date. The Board stated that she should pay
the bill.
Sally stated that there is also an issue with the credit cards. The board
conveyed that the policy should be followed and the liaison with talk to the
department.
Mike Ball made the motion to go into executive session
with Sally Brassor, Town Treasurer on a personnel matter, which the disclosure
of at this time may be detrimental to the Town and/or individuals involved.
Chris Howe seconded the motion. The motion carried.
Mike Courtemanche stated that the Board went into executive session at
Copiers-
After much discussion, Mike Ball will create an RFP with bid
specifications to put the copier project out to bid. Once this is completed the Board will review.
Telephone Expenses-
The Board had reviewed all the telephone expenses and learned that
there are many different plans and that could be combined to save the Town money.
The Fire Department conveyed that they consolidated their phone expenses to
Comcast in order to get more cost effective service plan. Not knowing what
contracts each department has and for how long, it was decided the Board would
invite representatives from each company to speak to department heads and put
together proposals for the entire town.
The Board thanked Sally.
EMERGENCY MANAGEMENT-
Annette Roydon stated to the Board that the Rapid Response Plan needed
to be updated. This is required by the
state and there is much information in our current plan that is inaccurate.
Annette will get copies to everyone and in two weeks she will get input from
the Board.
The Board thanked Annette.
FIRE DEPARTMENT-
Fire Chief David Andrews gave the Board an update of ongoing items
happening at the fire station. The Cascade should be arriving by the end of the
month, the new officers are in place and bids for the renovation on the kitchen
and bath are in the works.
Fire Chief David Andrews stated that he also is working on a proposal
for setting the underground water storage tanks on town property where the
museum is located. It seemed like the most logical place at that end of town
since there is no water source to fight any mishaps that could happen. David
has met with the Vernon Historians with the proposal and received overwhelming
support on the project. The Board approves this project and thanked David for
the update. On another note the 60th anniversary for the Fire
Department is coming up this summer.
The Board thanked David.
NEW/OLD
Highway Department
David Walker presented the bids for the alarm system for the Highway
Department. David conveyed that Code 3 is only going to replace any conduit
that is needed. The funding source has not been established therefore it would
come out of the Emergency Capital Plan. David had no issue with either
vendor.
Chris Howe made the motion to accept the lower
bid from Code 3 Products, option one, pending insurance requirements and
pending acceptance agreement on the conduit that would be replaced. Len Howard
seconded the motion. The motion carried.
David Walker received a call from a person wanting to be a substitute
bus driver. David will talk to Cookie about this.
Mike Ball made the motion to go into executive session
with David Walker on a contractual matter, which the disclosure of at this time
may be detrimental to the Town and/or individuals involved. Chris Howe seconded
the motion. The motion carried.
Mike Courtemanche stated that the Board went into executive session at
Governor Hunt Sidewalks- The Board conveyed the motion to David
regarding the sidewalks and David conveyed that he just wanted that stated in
the job descriptions.
Snow Plowing-
David conveyed that a mess was left a day after the storm where a
resident plowed the snow across the road. The Highway department just wants the
residents to clean up the road when they plow across the road.
The Board thanked David.
Lobbyists
The Board needs a motion to renew the contract for the lobbyists.
Mike Ball made the motion to continue with the
Lobbyists Miller and Smith for this legislative session pending response from
Mike Hebert and Patty O’Donnell. Len Howard seconded the motion. The motion
carried.
Selectboard Secretary-
The Selectboard Secretary has announced her resignation effective
Rescue Inc.
Mike Ball stated that the forth quarter report is out and if anyone
needed a representative from Rescue to speak at Town Meeting.
The Board conveyed that there are no issues presently and if any arose a
meeting with Rescue would be requested.
The board also conveyed the need for Vernon to have a representative on
the Rescue board.
New Year Appointments-
Post cards with go out in the mail to see if everyone who has
volunteered for a committee is still willing to continue.
Budget Session with the School Board will be February 7th at
the
Mike Ball made the motion to finalize the
Budget as presented. Len Howard seconded the motion. The motion carried.
Len Howard made the motion to finalize the
Capital Plan as presented. Mike Ball
seconded the motion. The motion carried.
No media present at this time.
Len Howard made the motion to adjourn. Chris Howe
seconded the motion. The motion carried.
Adjourned @
Respectfully submitted by Elaine Howard
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